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Managed IT Services Overview

The Problem with Hourly Billing
Paying for IT support on an hourly basis can sometimes be compared to a bad gambling habit. Businesses keep dumping more and more money on the table, waiting for their luck to turn. The reality is that this method is self defeating, and sooner or later, both sides lose.

When billing labor hourly, IT companies choose, and are often forced, to do only what is necessary to resolve the immediate issue, rather than looking at the big picture. This allows the root causes of many issues to go unnoticed until they become so large and unmanageable, that resolution is possible only through a costly and intrusive overhaul.

Having dealt with hundreds of little annoyances while problems persisted, paying for every minute spent to address them, only to be presented with a lengthy and expensive proposal for resolution - Businesses often choose to sever the relationship with their IT support provider on matters of principle. While this is understandable, it is rarely of any benefit, as a new relationship is often formed with another IT provider which also bills on an hourly basis; The cycle continues.

The VirtuWorks Solution
VirtuWorks provides Outsourced Managed IT Support on a flat-rate, monthly basis. This method places the full responsibility of maintaining stable and well documented client networks firmly in our hands. Because we charge the same amount monthly, regardless of how long we spend maintaining your network, we cannot afford to only partially resolve issues, as they will resurface, costing US money.
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Guide to Managed IT Services

Virtuworks vs. Your "Tech Guy"
Advantages of Managed IT Services
  · Budgeting of IT Expenses; Simplified
  · True Network Maintenance
  · Network Monitoring
  · Keeing Ahead of the Curve
  · Reactive Issue Resolution
  · Requesting Service
To better acquaint you with the vast differences between Hourly billing and the VirtuWorks Managed Services model, we have put together this brief guide. Click the links in Orange to the left to jump to a topic of particular interest.
VirtuWorks Managed IT Services vs. Your "Tech Guy"

To illustrate just how revolutionary our model is in contrast to the IT support services you are accustomed to, we've listed a few points from the perspective of the common "Tech Guy" Hourly IT firm and compared them to those of VirtuWorks below:

Reoccurring Issues
VirtuWorks Your "Tech Guy"
It is beneficial for us to seek out the root causes of issues and resolve them completely, rather than to apply "band-aids" that will require us to revisit the same issue in the future. Ignore the larger issue and address the immediate problem. The customer is not likely to approve an expensive overhaul, and I will make more money in the long-run, fixing the same problem over and over again, until they are forced to approve the larger project anyway. "Cha-Ching!"
Documentation
VirtuWorks Your "Tech Guy"
It is beneficial for us to centrally document pertinent network information, such as router configurations and machine components, so that our technicians spend their time resolving issues, rather than familiarizing themselves with the equipment and settings involved. There is little need to document pertinent network information. If the customer didn't feel it necessary to document it themselves when I gave it to them the first time, they have no basis to complain when I charge for the time it takes to figure it out again. "Cha-Ching!"
Network Health
VirtuWorks Your "Tech Guy"
It is beneficial for us to monitor the performance of your network, in order for us to detect the early warning signs of impending system failures. It is much simpler and less time consuming to deal with issues proactively, as opposed to reactively. No need to monitor network health. It takes more time to repair issues, such as failed hard drives then it does to prevent them. I can't be blamed for hardware going bad, so it just means more money for me. "Cha-Ching!"
Remote Support
VirtuWorks Your "Tech Guy"
It is beneficial for US to resolve issues remotely, whenever possible. The time saved traveling is time that can be better spent ensuring the issue has been thoroughly assessed, resolved and tested. I'm not going to try to resolve issues remotely. If it's an emergency, they can pay for my travel time. "Cha-Ching!"
Customer Satisfaction
VirtuWorks Your "Tech Guy"
With each new client network VirtuWorks takes on, it is possible for us to operate at a loss for months, depending on the severity of existing issues, complexity of the infrastructure and ability of the client to quickly approve projects and assimilate changes. However, once the network has been stabilized, we are confident that the solutions and services we provide will retain our relationship well into "the black." Further, we largely depend on customer referrals for new business at VirtuWorks. We understand that when a client refers us to a colleague, they are staking their name and reputation. We value this greatly and do not take it lightly. I'm going to make as much money as possible from this client, as fast as possible. Who knows how long it will take for them to figure out that I'm ripping them off before they fire me?
As you can see, the tables have turned in the realm of IT support. Are you ready to stop feeding the meter?
Click Here to contact VirtuWorks.
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Advantages of Managed Services

Budgeting of IT Expenses; Simplified
Due to the large dependence on IT, businesses often find it impossible to budget expenses when dealing with an IT firm that bills labor hourly. It’s impossible to say “I’m not going to spend more than $X on my network this month” if a failure occurs that prevents your business from functioning. It will take time to resolve these issues, and in the hourly model, time is money.

Because VirtuWorks charges a flat-rate, starting at $75 per user and $200 per server, it is now possible for our clients to effectively budget IT expenses, as they would a utility. This enables them to stop worrying about how much money their network is going to cost them, and start projecting how much money it will save them.
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True Network Maintenance
Reacting to problems as they occur, no matter how quickly, IS NOT maintenance. It is ALWAYS more expensive to be Reactive when the opportunity to be Proactive was available. To crystallize this point, we’ll use an analogy everyone can relate to: Your automobile.

Proper maintenance of your automobile includes regular checking of fluids, inspecting and replacing brakes and tires, replacing worn belts and wiper blades, adjusting valves and so on. Failing to maintain your vehicle properly will eventually cause a failure. Let’s compare the cost of proactive verses reactive for a few auto-care practices on a moderately priced family sedan. You will notice that with each example below, you will still have to pay the cost of what it would have taken to prevent the issue in the first place.

Vehicle Maintenance (Proactive) Vehicle Repair (Reactive)
Oil change Ceased Engine
$40 to $60 $2,000 to $10,000 for engine repair or replacement
$40 to $60 for Oil

Blown Head Gasket
$500 to $2,000 for head gasket replacement
$10 to $25 for Cooling fluid
$40 to $60 for Oil

Increase: Between $500 and $12,000+

Cooling Fluid Blown Head Gasket
$10 to $25 $500 to $2,000 for head gasket replacement
$10 to $25 for Cooling fluid
$40 to $60 for Oil

Increase: Between $500 and $2,000+

Slipping Fan Belt Blown Head Gasket
$25 to $200 $500 to $2,000 for head gasket replacement
$10 to $25 for Cooling fluid
$40 to $60 for Oil
$25 to $200 for Fan Belt

Increase: Between $500 and $2,000+

Tire Replacement Tire Blow-Out
$100 to $300 each $100 to $200 for Towing
$200 to $800 for Damaged rim
$100 to $300 each for Tire replacement

Citation for Unsafe Equipment
$100 each
$100 to $300 each for Tire replacement

Increase: Between $100 and $900+

Brake Pad Replacement Rotor Replacement
$30 to $100 each $200 to $300 each
$30 to $100 each for brake pads

Accident
$??,???

Increase: Between $200 and $??,???
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At VirtuWorks, maintenance is the key to our success. Below are a few steps we take in maintaining your network:
  • Online asset and case reporting
  • Online license management
  • Desktop optimization and management
  • Anti-virus software management and update
  • Virus definitions and prevention
  • Software patch management
  • Log file maintenance
  • MS Exchange maintenance and administration
  • Backup administration
  • User account administration
  • File sharing permissions administration
  • Security administration
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Network Monitoring
By monitoring your network’s health and performance remotely, Virtuworks is often able to detect issues before our customers. This helps us respond quickly, minimize the effects of a failure on your business’ productivity, and in some cases, circumvent failure entirely. Below are a few aspects of customer networks which we monitor.
  • Data Backups
  • Event logs
  • Drive space
  • Network and internet connectivity
  • Virus Alerts
  • Hardware
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Keeping Ahead of the Curve
Beyond simply maintaining their networks, VirtuWorks makes it a point to expose or customers to new technology that can make a positive difference in the way they do business. Our knowledgeable account representatives take the time to understand your business, seek out deficiencies in workflow and propose solutions that make financial sense. You can think of VirtuWorks as your personal technology advisor.

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Reactive Issue Resolution
Though we do our very best to maintain our customer’s networks to perfection, there are issues which are simply unavoidable. Hardware damage due to power fluctuations and data loss due to user error and are a few examples of these issues. In such instances, the VirtuWorks staff springs into action with all the tools and skills necessary to ensure the issue is resolved and you’re back to work as soon as possible.

Requesting Service
Never before has it been as easy to get help with your IT issues. Requesting service from VirtuWorks can be done over the phone, via fax or email. In all cases, a service ticket will be created immediately, and status fed to you automatically as the ticket progresses towards resolution. You can choose to be alerted as much or as little as you like. As a Managed Services customer, your tickets will be given the highest priority and one of 3 technicians, permanently assigned to your account, will contact you shortly thereafter.
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